Introduction

You will probably start with an introduction once people are settled and the meeting begins.

Topics you may want to cover include:

• Meeting topic, speakers, key staff
• Logistical information:
  • Exits
  • Emergency evacuation procedures
  • Turn off/silence cell phones
  • Masks/social distancing rules
• Amenities notices:
  • Food locations and times
  • Bathrooms,
  • Paths of travel
  • Water
  • Others
• Accessibility instructions:
  • Saying name before speaking to identify speakers to persons with visual disabilities
  • Using microphones
  • No cross-talk so interpreters can work
  • Take a break when needed (any instructions on which doors to use to step out of the room)
• Quick agenda overview:
  • Note items of importance on the agenda
  • Example: Break-out rooms at 10:00, 45-minute lunch on your own at 12:00, etc.
• Speaking:
  • Asking questions when needed vs. question period after presentations