Setting up

Once the date of your meeting arrives, all your planning will come into effect. Arrive as early as possible to set up your room and venue.

Depending on your event you may want to:

• Set up sign-in table
• Set out press packets, agendas, information
• Prepare stage
• Set up computers, displays, microphones, speakers, and other technology
• Arrange tables and chairs
• Place staff or signage at key points, such as entrances, parking areas, and restrooms
  • This is especially important if there are heavy or automatically locking doors or areas of a venue that appear closed when not in use
• Check for access obstructions (potted plants, stray chairs, and so on)