Budgeting for a meeting

Finding money to support meetings can be challenging. Below are some ideas for brainstorming.

• How much money can each organization chip in? Can you meet objectives with that amount?
• As you get to the next phase – Setting up a meeting – are there resources or staffing you can get for free or reduced cost to fit your budget, or will you have to scale back?
• Are there other sources of funding or meeting components that you can get donated or borrow from stakeholders?
• Plan to document all expenditures to both help plan future events and show funders the costs of doing various types of outreach
• Make sure to calculate the cost of staff time when finalizing the budget