Staffing and roles

Event staff

Staffing your event can come from a mix of paid staff from your organization, community partners, and volunteers. Consider how you will want to coordinate these roles of all your staff given the format of your event:

• Will there be one primary coordinator?
• Are separate organizations responsible for organizing their own staff?

Designating roles

Be wary of having too many ‘leaders’ – unintentional misinformation can cause confusion.

Roles you may want to designate:

• Overall Event Coordinator
• Volunteer Coordinator
• Accessibility and Accommodations Contact
• Press and Media Contact
• Timer/Moderator – may be separate roles depending on event size
• Technical Coordinator – IT person on staff who can come to the event to liaison with the venue
• Sign-up list Manager
• Photographer/Videographer
• Notetaker