Lists and documents

Collecting information

You may want to collect attendee contact information for a variety of reasons, including:

• Newsletter sign-up
• Contact info of attendees to invite to future events or for action items stemming from the town hall
• Photo/media release

Storing information

Regardless of why you are collecting information, think about where the list will be stored after the event that will be accessible to relevant staff. This is especially important if you will not be coming back to the list immediately after the event. If there is time, consider entering all the information in a secure location the same or the next day even if you aren’t going to be using it for a while – it can be a huge missed opportunity to hold a great community event just to lose touch with attendees and future potential partners!